Reports in every plan

Salon reporting software for occupancy, no-shows and new clients

Most salon owners can say how busy the week felt. Few can say which chair sat empty on Tuesday, what last month's no-shows were worth, or whether the new clients came from the directory or from Instagram. These three reports answer exactly that.

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Last 30 days

Revenue by service

Color and balayage 62%

Cutting 24%

Blowouts 9%

Treatments 5%

Rebooking rate: 61%
Week sold: 78%
Locations: 3

Sample data, shown to illustrate the interface.

Short answer

Hairdressers.io is salon reporting software built into the booking calendar. It shows how much of each stylist's week is sold, what no-shows cost in dollars at the price on each booking, and which source brought each new client, so you can decide on hiring, policy and marketing from your own book instead of a guess. Reports are on every plan, from $49 a month for one chair to $89 for up to eight stylists, with 0% commission.

Big salon platforms sell reporting as a wall of charts: payroll runs, product sales, commission tiers. If you run a hair salon on appointments alone, most of that is noise. The numbers that change a decision are fewer. How full is each stylist, what do missed appointments cost, and where do first-time clients come from. Everything below is computed from the bookings in your calendar and the hours you set, never estimated.

What is the best salon reporting software for a small salon?

The best salon reporting software for a small salon is the one that turns the appointment book into three answers without a spreadsheet: occupancy per stylist, the dollar cost of no-shows and the source of each new client. Payroll and inventory reports matter only if you run those inside the same tool.

The table compares how the main options approach reporting. Plans and report lists change, so check each vendor's own page before you buy.

Software	Reporting approach	Where it fits
Vagaro	Wide report library, with some reports and add-ons tied to plan and feature purchases	Owners who want payroll, inventory and product sales in the same account
Fresha	Sales, appointment and client reports inside a payments-first platform	Salons that take card payments through the platform
Booksy	Booking and client statistics inside a consumer marketplace app	Owners whose clients already book through the app
Square Appointments	Sales and staff reports that grow with the paid tier	Shops already on Square for payments
GlossGenius	Business insights tied to payments and tiers by team size	Solo stylists who run payments through the app
Hairdressers.io	Three focused reports on every plan: occupancy, no-show cost, first-visit source	Owners who want a flat bill and answers about the book itself, not payroll

How much of each stylist's week is sold

An empty salon chair in the afternoon light between appointments

Occupancy is booked minutes divided by the minutes a stylist is working, for this week and last week, per stylist. It uses the real length of each service plus its buffer and the hours and days off you set, so a stylist who works four days is measured against four days.

The practical uses are plain. A stylist at 90% and a waiting list is the case for a raise or a new chair. A stylist at 40% on Tuesdays and Wednesdays is the case for a midweek offer, or for changing their hours. You stop guessing who needs marketing.

What do no-shows really cost a hair salon?

A salon owner reviewing numbers at the front desk with a laptop

Mark a visit as a no-show and the report adds up the count and the dollar value at the price on that booking, for the last 30 days and overall. The number is only as honest as your marking, but it is real money from your own book, not an industry average.

That figure is what makes a cancellation policy conversation easy. A shop that sees a four figure total over a quarter stops treating no-shows as a nuisance. Your policy wording goes out in every confirmation email, and clients can move or cancel from a private link inside the notice window you set, which shortens the list of true no-shows.

Where your new clients actually come from

For each client, the report records the page their first booking came from: your own link, a stylist's personal link or your city directory page. Older bookings made before this was recorded say so instead of being guessed.

This is the number to look at before you spend on ads or a marketplace. If the directory brought a share of your new clients at 0% commission, you know what the listing is worth. If nearly all new clients arrive by your Instagram link, that is where your time goes. See the hair salon advertising page for ways to bring more first visits.

What the reports do not cover

We would rather say it before you sign up. There is no payroll, commission run, retail inventory or point of sale in this product, and no retail product sales report, because it does not take card payments or sell stock. If you need those, a full platform such as Vagaro or Fresha covers them and charges for the breadth.

What you get is the appointment side done clearly, on a calendar that already shows every stylist. The salon scheduling software page covers the calendar, and salon client management software covers the client cards behind these numbers.

What does salon reporting software cost?

Salon reporting software usually costs a monthly subscription, and on many platforms the better reports sit behind a higher tier or an add-on. Here reports are in every plan: $49 a month or $288 a year for one chair, $89 a month for up to eight stylists, $199 for up to 25 across locations. No setup fee and 0% commission on every booking. Current plans are on the pricing page.

Who this fits

A salon owner with two to eight stylists: You decide hiring, hours and policy and want a number behind each decision.
An owner losing money to no-shows: You want the cost in dollars before you change the cancellation policy.
A salon comparing marketing spend: You need to know whether the directory, your link or a stylist's link brings new clients.
A multi-location studio: The Studio plan adds location managers who see only their own site.

How it works

The reports fill themselves from the calendar.

1. Pick a plan: $49 a month for one chair, $89 for up to eight stylists. Sign in with a code sent to your email.
2. Set hours and services: Real lengths, buffers and each stylist's working days make occupancy accurate.
3. Run the week: Bookings arrive as requests you confirm. Mark a no-show when it happens.
4. Read the reports: Open the reports page for this week, last week, the last 30 days and where new clients came from.

Pricing

Flat monthly, from $49. Never a cut of a booking.

Four plans by team size, from a single chair to a multi-location group. The 0% commission line is the same on all of them, including bookings that come from your city directory listing.

See the plans

Questions

About salon reporting software

The rest are on the salon booking system FAQ.

What reports does salon software need?

A small salon needs three: occupancy per stylist, the dollar cost of no-shows and the source of new clients. Payroll and inventory reports matter only if you run them in the same tool. Hairdressers.io includes the three on every plan.

Does the software run payroll or take payments?

No. It reports what was booked, no-shows and client sources, and does not take card payments or run payroll. Keep your accounting system and card reader for those.

How is stylist occupancy calculated?

Booked minutes, including service length and buffer, divided by the minutes the stylist is scheduled to work that week, using the hours and days off you entered. It shows this week and last week.

Can I see what no-shows cost me?

Yes. Mark a visit as a no-show and the report totals the count and the dollar value at the booking price, for the last 30 days and overall.

Are reports included in every plan?

Yes. Every plan has the calendar, client cards, reports and the city directory listing. Plans differ only by how many stylists and locations they cover.

Is there a commission on new clients?

No. Every booking carries 0% commission on every plan, including new clients from the directory.

More salon software pages

Each one covers a different angle on the same product. The directory side lives on the salon directory.

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